Microsoft Teams tips and tricks

Microsoft Teams tips and tricks

Microsoft Teams is being used by businesses around the world to improve their internal communications systems. It is great for modern-day hybrid working as it can be accessed from home and in the office.

Over the past 3 years, Teams has become a fastest growing communications service for businesses. Do you use Microsoft Teams to the best of its ability?

Everyone should become proficient with Microsoft teams. In this article, we will discuss some of the best advice to help you work smarter.

We would like to share the top 5 tips you utilise when using Microsoft Teams:

Urgent message

Sometimes it can be easy to overlook communications when they arrive. Suppose the person receiving your message has a busy inbox, they may overlook this message. In that case, it is crucial that you identify your communication as urgent so that they understand that it is a time-sensitive topic.

It’s really easy to do it with Microsoft Teams. Click the exclamation point in the chat interface’s toolbar below the textbox to select “Urgent”. Your communication will now be looked at as urgent by the receiver. Just type your message, hit submit, and you are done.

Live transcripts

Having live transcripts is great for hearing-impaired workers as they can participate and be included in conversations through live transcripts. It also makes a Teams meeting make more sense for those that have a marginally bad connection quality.

Click “Start Transcription” after selecting ” more actions” from the meeting controls.


The process of getting everyone’s opinion on a subject can be time-consuming and messy. It is likely that someone will start a conversation in the chat, which will make it difficult for you to see the information you need. Polls are a great way to gather opinions quickly and easily. They are simple to set up and can be a great way to get data without digging through conversations to find out what other people think.

You can create a poll by pressing the “Microsoft Forms” button in the taskbar, enter the necessary details, and then selecting the “Microsoft Forms” option.

 Save Conversations

Often, a member of your team will say something that will be significant in the future. It is easier to save these communications than to go back and look for them.

Click the “Save this message” button after hovering over the relevant messages and selecting the three dots next to the reactions to do this. You will be able to access the message in your saved messages with this store. It is possible to pin messages to the channel here.


Loop elements

Microsoft has a new way of collaborating in the workplace. You can make use of loops in teams. You can work with your team on agendas, ideas, and simple checklists. The future of workplace collaboration will look like the revolutionary loop from Microsoft. Loop components can be used with Loop in Teams.

You can work with your team on anything using Loop components. The loop components button can be used to do this. Press send and finish after you type whatever you want. You can send the same component to many chats at the same time if people inline edit it in the chat.


We hope these Microsoft Teams tips and tricks will encourage you to utilize Microsoft Teams within your business as much as you can to encourage communication and enhance productivity. If you would like to talk to an expert about Microsoft Teams, contact us today on 01273 806211 or email [email protected]