Your Easy Guide to Setting Up VoIP Out-of-Office Messages This Christmas

At IngenioTech, we’re committed to keeping your business communications smooth and professional, even during the holiday season. In preparation for the festive period, we offer a straightforward way to set your VoIP phone system to out-of-office mode. Follow these simple steps to create and send us your holiday voicemail message, and we’ll do the rest.

Recording Your Out-of-Office Message

Whether you’re an iPhone or Android user, recording your holiday message is easy. Here’s how:

For iPhone Users

1. Find Your App: Locate the ‘Voice Memos’ app on your iPhone. It’s a standard app that comes with all iOS devices.
2. Start Recording: Open the app and tap the red record button to begin. Hold your phone as if you were making a call to ensure the best sound quality.
3. Speak Your Message: Clearly state your holiday greeting and any instructions or information you’d like to leave for callers.
4. Stop the Recording: Tap the red square button to finish your recording.
5. **Listening Back: **Play your message to make sure you’re happy with it.
6. Share the Recording: Click on the desired memo, then tap the ‘Share’ icon (a box with an upward arrow) and email it to [email protected].

For Android Users

1. Get a Recording App: If you don’t already have a ‘Voice Recorder’ or similar app installed, download one from the Google Play Store.
2. Open the App and Record: Tap the record button (often a red circle) to begin, and hold your phone naturally.
3. Deliver Your Message: Clearly articulate your out-of-office message for callers to understand.
4. Finish Recording: Press the stop button (usually a square icon) when you’re done.
5. Review Your Message: Play it back to ensure it’s clear and contains all necessary information.
6. Send the Recording: Select your recording, tap the ‘Share’ or ‘Send’ option, and email it to [email protected].

Prefer Us to Create Your Out-of-Office Message?

We understand that the festive period can be hectic, so let us handle your voicemail message for you. Just email us the script with your preferred greeting and the specific start and end dates for the message, and we’ll create and set it up at no extra cost. Don’t forget! To allow us to manage everything in time for Christmas, please send us your messages or scripts ASAP. Have a question or need further assistance? Contact us at [email protected] and we’ll be delighted to help. From all of us at Ingenio Technologies, we wish you a merry Christmas and a happy, prosperous New Year!