Why use Microsoft 365 for your business

Why use Microsoft office 365 for your business

In order for a business to function at optimal capacity, you need efficiency, communication, collaboration, easy access to resources etc these are some of the things that you need to think about. Having a productivity tool that enables businesses to do all those things and more (from anywhere!) makes them innovative and ahead of the competition.

Microsoft 365 is an example of a productivity app that makes all those possible for businesses. It includes the following, some of which you may already be aware of:

  • Teams
  • Outlook
  • Word
  • Excel
  • PowerPoint
  • SharePoint

And more.

What makes Microsoft 365 one of the most popular productivity apps is its seamless experience when using all the different apps. There are many other benefits for businesses using Microsoft 365, lets take a look at what these are now:

Benefits of Microsoft 365

Better communication

Microsoft 365 makes it possible for you to communicate easily with colleagues and people outside of the business via Teams. It provides an instant messaging function where you can simply chat (similar to WhatsApp chat) and upload files.

You can also enable cross-department collaboration, so you can create different channels per department, have relevant discussions and save all data in the specific department channel – giving access to the right people.

Meetings are made easier with Microsoft Teams, whether you have some people in the office or from home, you can interact with everyone.

Cloud storage

Microsoft 365 stores your data in the cloud, which allows you to access your data wherever you are, as long as you have an internet connection. This also allows collaboration between colleagues as you can share data easily. You can take a look at the security impact of having your data stored in the cloud via Microsoft 365 in a previous blog we wrote – How secure is Microsoft? Moving from physical servers and storing data in the cloud is becoming more popular. Not only does it free up a lot of space in your server room, but it also saves a lot of cost.

Easy access to files

Having all data stored in the cloud, it means you can access your files from anywhere. This is particularly great if you, or a lot of your employees, are hybrid working and work all over the place. All files and data can be accessed on any device, from any location with an internet connection.


With all these benefits in mind, how do you sign up?

One of the best things your business can do is to fully utilise Microsoft Office 365’s capabilities and services. Your business will start to prosper as soon as you start using Microsoft Office 365 and all of its capabilities. Everything you require, including communication channels, document creation tools, and easily accessible storage locations for your documents, files, and data, can be found in one place.

However, the features you have access to will depend on your Office 365 Licence. There are a few Office 365 licences available for your business, which one should you choose? This is a very popular question that many people ponder. Microsoft has many different plans and licences available for your business, you can take a look at the comparison between them all in our previous blog Office 365 Licences for business comparison.

If this blog has made you realise how much your business will benefit from using Microsoft 365 and you would like to speak with experts about how it can be implemented into your business, get in touch on 01273 806211 or email [email protected].